Billing Software for Registered Investment Advisors


The SEC has made it very clear that ensuring that registered investment advisors are billing clients properly is one of its highest priorities. A risk alert released in April 2018 warned that improper fee and expense billing practices can result in a violation of the antifraud provisions found in the Investment Advisers Act of 1940 (the “Advisers Act”).

Between monitoring investment opportunities, servicing your clients, managing your staff, and growing your business, it can be tough to stay abreast of the ever-changing complexities and compliance requirements that RIAs must abide by.  As such, it’s important that your firm utilizes invoicing and billing software that simplifies your billing using consistent workflows and processes.

Understanding the need for a more transparent and more flexible solution, BillFin was designed specifically to alleviate the most common billing hurdles and compliance issues that RIA’s face.

Simplifying The Billing Process for RIAs

BillFin is the preferred billing and invoicing platform for the modern RIA. Designed to seamlessly integrate with your existing systems and processes, BillFin is streamlined, trackable, and most importantly, will save you countless hours in calculating your client management fees, invoicing your clients, and collecting payment for your services.

Unlike other software for registered investment advisors, BillFin does not come with a mandatory suite of expensive tools and services your firm may not need.  BillFin is a simple and cost-effective cloud-based advisory billing software that works directly with your custodians and platforms your firm is already using.

Best of all, with BillFin, registered investment advisors have flexibility. You can easily:

  • Calculate flat, tiered, and banded AUM fees
  • Bill in advance and/or in arrears, based on end of the period and/or average daily balances
  • Easily set-up asset exclusions by household, account, asset class, and/or individual security

Why Registered Investment Advisors Love BillFin

BillFin gives registered investment advisors the ability to break free from spreadsheets and complex calculations. It is easy-to-use, cost-effective, offers partner-level integrations with your existing systems and custodian(s), and most importantly, allows you to automate revenue management & billing processes.

Customer Service

Among all of the features and benefits that BillFin offers registered investment advisors, our outstanding customer service is what the vast majority of our clients appreciate most. Unlike other advisory billing solutions, we prioritize our operations to provide informed, efficient customer support.

Gone are the days of complex phone systems, unhelpful operators, and long wait-times exacerbated by annoying hold music.  When you call BillFin support, you’ll be speaking directly to a knowledgeable representative based in the United States. Our customer service reps are able to access your accounts, troubleshoot your concerns, and provide information and feedback right there on the call.


Of the six most common fee billing compliance issues outlined by the SEC, BillFin addresses the top five right out of the box. As the SEC requires that your billing match your ADV, correctly calculating account valuations and management fees is critical to maintaining compliance.

BillFin partners with Schwab/TDAI, Pershing, Fidelity, RBC, and others which allows you to sync your account data and account valuations with the click of a button. This “set it and forget it” system allows you to quickly review the account valuations and even the underlying holdings. BillFin even allows you to upload asset values using a simple template if you don’t use one of our integration partners.


One thing BillFin is known for among RIA’s is its flexibility when it comes to billing cycles and billing templates. Advisors can easily configure billing rules at the firm or household level, easily allowing you to segment your billing into monthly cycles, quarterly cycles, or both.  You can also include rules like advance and arrears billing at both levels as well.

RIA’s can also create billing templates to streamline even your most complex fee arrangements. BillFin templates can help automate even your most complicated client relationships with flexible, reusable billing rules.

Best of all, with the BillFin AdvisorPay module, registered investment advisors can quickly and accurately payout advisor fees at the firm level, client level, and account level with ease.


One of the biggest pain points that RIAs encounter is creating clear, accurate, and easily accessible invoices for their clients. Invoices and fee statements are some of the most important customer-facing documents your firm will produce, and as such, it’s important they reflect professionalism.

With BillFin, you can customize your invoices and statements so that they are branded, cleanly designed, in line with your branding and marketing strategies, and most importantly, are easy for your clients to digest.


BillFin integrates with many of the industry leaders including:

  • CircleBlack
  • BlueLeaf
  • TD Ameritrade
  • RedTail
  • Charles Schwab Advisor Center
  • Pershing
  • RBC Royal Bank
  • Wealthscape
  • SSG

User Experience

It’s time to ditch the spreadsheets and upgrade your advisor billing operations to an advisory billing software with a modern and interactive user experience. Backed by countless hours of market research and user testing, BillFin was built to be intuitive, interactive, and easy to adopt for even the least tech-savvy RIAs.

Ready To Give BillFin A Try?

If you’re ready to ditch the spreadsheets and streamline your registered investment advisor billing processes, it’s time to try BillFin. You can schedule a 30-minute guided tour with one of our representatives or sign up for a 7-day free trial—no credit card required.

So what are you waiting for? Click here to get started with BillFin today.